Articles, Blog

November 18, 2019 Board Meeting

November 23, 2019


Good evening. I would like to call to
order the November 18th Lake Washington School Board meeting. So please let the
record reflect that all board members are present and our first item of
business is to entertain a motion to approve the November 18th agenda. Move
approval. Second. It’s been moved by director
Carlson and seconded by director Laliberté to approve the agenda as
presented. All those in favor please signify by voting aye. Aye. Anyone opposed?
Hearing none, motion carries. So our first order of business tonight is the
recognition of our National Merit semifinalist I first want to just say
thank you all for coming and having the opportunity to meet with you out in the
lobby that was fabulous that was in addition we did this year so I
appreciate your all taking that opportunity and providing us that
opportunity to get to know you all a little better so I will pass us off to
dr. Stephen and which to proceed thank you this is one of our most fun things
to celebrate during the course of the year because this represents our
students who have worked hard and have obtained a recognition that is not easy
to have and so tonight we’re going to ask your administrators from your high
schools to come up and I will introduce them in just a minute but we first just
want to tell you how proud we are of you this year
we have 49 National Merit semi-finalists and somebody asked me how many we had
last year and last year we had 32 so that is a significant and very
impressive increase so congratulations I believe that is our highest number
ever is that correct yes so we have that to celebrate as a district and so
students qualify for these awards by completing the 2018 preliminary SAT
National Merit Scholarship qualifying test and the semi-finalists include the
highest scoring students in each state the semi-finalists represent less than
1% of us high school seniors let me repeat that
less than 1% of us high school seniors so the fact that we have 49 of that 1%
is an amazing accomplishment we also have a hundred and
well National Merit commended scholars which is also a great honor and will be
mentioning those students as well but we have our National Merit semifinalist
with us so with that I’m going to introduce the administrators from each
of our high schools and ask them to come forward they’re going to actually read
the names of the students and then we’re going to ask the students to come
forward and as you all gather we’re going to put you in a group and then
we’ll ask our board members to come out and have a photo with you before you
leave so don’t run away once you come up front all right so I’m going to
introduce from Eastlake tonight principal Chris Beattie from ICS
assistant principal Mike O’Donnell and from Juanita Kelly clap principal Kelly
clap from Lake Washington principal Christina Thomas from Tesla stem our
principal Cindy Dwayne us and from Redmond high school principal Jill
VanDerveer and we appreciate all of you being here tonight to to help us
recognize our students so dr. B D if you would like to come up you are first in
the lineup to introduce your students to us Chris turn your mic okay so East Lake High School National
Merit semi-finalists Bobby ire Isabel Bernie Nia Dahlia Matthew Lee Megan matter Polly Shan
mugam mayapan Victoria raggy Rohit Ramesh Emmet raba Bridget Wilson Nathan Zhang and parents will be posting this to so
you can see the PowerPoint slides or show them to all your friends and
relatives to Bridget Wilson Nathan Zhang Jenna Ewan and Suraj do the Pali okay so
now it’s the 27 commended scholars I’ll read their names as well Hannah Basu
Kaylee Burchfield Lucas Boscovich Hannah burrows Sanjay arooga Polly marks two
vets off Sarah dutour William Albert Alexandra Hodges Harrison Kizer taya ku
Kearney Julia Leigh Melita Madore Elliott mcneir Adarsh moolah puri
addicition car Ramirez Singla Simran Tandon Rohan tendu a Bosch loop and EAJA
Megha MIT meghana Vala moody Laura Hwang Victor Wang
Patrick woo Reva euro Miele melodies ooh and Kevin’s ow
those are the commended scholars so we’re very proud of you
sure your parents are as well so we’re keeping them all up here
yep get comfortable good evening I’m Michael Donnell with a
international community school of our 30 graduate and members of our graduating
class eight or recognize tonight our first floor with our semi-finalists Alex
chain Sheryl Lee and ELISA Muller ever steam sign and a Nisha Ramesh our
committed scholars Leo fan goes by Leo Nicola bosonic dethie Raghavan and
Athena ho congratulations I’d like to announce the commended
scholars for Juanita we have Anisha bard wash Kathryn goo
Rachael Hinnant vishwa Kenya Neela Condon Henry Stewart and John Stewart for Lake Washington High School Arkham
our National Merit semifinalist is Carlos Alvarez one other point about
Carlos is that he’s also a National Hispanic recognition program as well and
Mark Hill wha and then our commended scholars are we
Jiang ah Maxwell Bennett Kevin Carlson Mateo de beer
Zahra Merman and my un Sal for Tesla stem high school our semi-finalists Kunj
inch Oh Annie Denton REO curry Hisham Morelli they’re out of order I’m gonna go ahead
with my order that was sent to me um Ruth uh freaking and anusha service
tava oh I am so sorry these are out of order so Mia Pratt did potty okay that’s our
dead Rasika very much Anita Maxwell Wang David Stanko Aditi Subramanya and Carly
Wharton and for our commended scholars we have Kishan Baliga Anna rude been
soggy Arundhati Basu Oliver Benton – Vinny committee Lena chai Siddharth
Chandra Shekar mera cinta I you she to see Archibald Fano Mathias foster Myntra
frozen II Leticia Gautam Anika Jelani SAR thank Gupta Iman Khatri
Vertica coudl or Tenzin low Calista Morley varshan moment in’ Lahari needeth
Ivalo Rachel lumen Meenu pas de daniel reshef key a Neelu David Lin Michael
Miller Joel Rhenish Siddharth shundi rejas Shinde Varon Shree thir roshni
Sreekanth Tristan Stephens Vedanta piquant apathy
Esther Wang Tina when and Colton Zhang commended scholars sorry good evening National Merit semifinalist
from Redmond high school our Jennifer Chow Colin dang Khan inguk saatvik Kaka
nuru Tejas kalian Nene Lee Ashley Ludi a big Nia Mantha
Sophia Mitchell Manish Rajagopal Deepti Romani arpit Ranas Arya Suniti Ranga
Nathan Jordan Roth coeds mikheil Shanna mugam Ananya shrivastava
and Eileen Jayne commended scholars from Redmond high school at to Lovejoy
Sophia a Leo salmon barinov Noah bar Nicole perova Paul Baldy Rev Natalie
Brigham Justin Cantwell marina Chen Catherine qui Martin dadsy Hayley
Farrington Oh fear Horvitz an Anya Jane Miriam con Simran Molly
Ronit Midori her sheep and a and Hunter Pettit okay so we’re gonna ask sorry oh
is that sorry okay also keep reminder in high school commended scholars Syed Raza
aakriti shrinivas’s other Andre she posed Nicole Smith Luc’s temple pre on
shusui gisani Zafer Tao Keerthana tamanna’ hey Tyson and Tristan Tisch
Hauser thank you okay and now we’re going to ask students
to stay put while board members come forth and have a photo with you so
scooch together while they are on their way to the front and before they leave let’s have board
members go back just let us know when we should stop
ducking and that will do thank you very much for
coming and want to at this moment before you all take off we’d like to take a
moment knowing that these students have done a lot of work they’ve also had a
lot of support behind them so if we could take this moment to just recognize
the parents in the audience so if you all could just stand up there we can
give you around the red path so thank you so much and good luck with your
future and hopefully the cards land you where you want to be in the next steps
for the next year so with that we will be continuing with our meeting if you
are welcome to stay you are also welcome to leave at this point in time knowing
you might have some homework or other activities you need to take care of if
you’d like to catch us on video we’ll be there as well tell you what I’ve been
here without that homework so thank you all right well thank you the next item
on our agenda is public comment no one has signed up for this evening so we
will just be continuing on so the next item is the consent agenda move approval
of consent agenda and will you pull the board second oh I need a second sorry
it’s been moved by director Carlson and seconded by director Stewart to approve
the consent agenda dr. Stephen could you please pull the board yes director Sage
yes director Allah Liberty yes director Stewart
yes president bleezin er yes director Carlson yes and if you could please
summarize their donations that we received yes this month from Lake
Washington Schools Foundation we have donations in the amount of thirty four
thousand three hundred twenty two dollars and 20 cents and from our PTSA
we have a donation in the amount of eighty four thousand two hundred ninety
five dollars and fourteen cents for a very grand and generous donations in the
amount of 118 thousand six hundred $17.34 wonderful and thank you to
everyone who has supported our schools and ensures that our students have
excellent experiences so from there we do have three items on the non-consent
agenda this evening and so we will be starting with the graduation
requirements and the first readings so dr. Stephen yes and at this time I’m
going to ask Mike van Norden our associate superintendent for teaching
and learning services to come forward as we look at policy 2410 P which is our
new graduation requirements and so just as a little bit about during our last
legislative session House bill 1599 which was called
multiple pathways to graduation was approved this expands the ways that our
Washington students have to show their readiness for their next steps after
high schools a draft of these procedures was reviewed at our November 4th study
session and tonight Mike will give another overview and just as a reminder
this is something new and I think one of the things that we
have to kind of continually discern is what is language from our state that
defines these pathways and what do we have as programs in our district that
allow students to have a robust program and course options along with these
requirements and the intent of this was to have multiple ways that students can
demonstrate that readiness to move on from high school so Michael give us
another overview so as dr. staven mentioned the recommendations were
bringing forward tonight are for graduation requirements that were set by
House bill 1599 there’s also one that we included that was response to some new
legislation around a standalone civics course which I’ll touch on tonight in
addition there are some things that were taken away that are part of our current
procedures and that includes our state assessment system and the requirement to
meet standard on SB a so what we’ll do is go through a high-level overview of
each of those changes also to point out as dr. staven mentioned these are
changes that came about as a result of new legislation so we’re not bringing
forward for example recommended recommendations for other major changes
that would be something that be part of a different process so as I mentioned
there were some changes to the state assessment system specifically we used
to have a requirement that students met standard on SVA for mathematics are the
smarter balanced assessment and English language arts and that was one of the
only assessment requirements that were required of our students as we’re going
to talk about in a few minutes now there’s a whole series of other
additional options and so that meeting that standard on English language arts
and smarter balanced assessment allowed students during what was called the
certificate of academic achievement that ended officially with the class of 2019
and so what we’ve done with our current procedures is we’ve deleted that
requirement in the procedures in addition now there are three
requirements for students to graduate and earn a high school diploma and so
one of those is the high school and Beyond plan which is part of our current
graduation requirements however there were some additions that were made to
that which we’ll talk about in addition there are
some credit based requirements and so those were the 24 credits again no major
changes there as as with the high school beyond planned other than some
procedural changes in terms of how credits are moved from the middle school
to the high school as well as I mentioned the standalone civics class
the most significant changes are in what are now called graduation pathway
options which gives students a number of different ways to demonstrate competency
particularly around English language arts and mathematics so for the high
school and Beyond plan as I mentioned we’ve had a high school and Beyond plan
as part of our graduation requirements for a number of years that’s an
opportunity for students to think about and plan for their future and then align
course taking in programs in their high school experience with their future
plans what’s changed is some new addition additional requirements
particularly on the part of the staff and the programming that we offer for
our students so for example now we’re asked to think about students are coming
into their junior year having information in the high school and
Beyond plan that allows them to think about courses that they’ll be taking in
their junior and senior year it’ll be electronically available which we’ve had
for a number of years that’s a new requirement also to identify dual credit
options and remember dual credit our courses that allow students to earn both
high school and college credit so what we’ll be doing explicitly now is
pointing out to students these are the courses that are offered that you could
take if you were interested in including information about state financial aid
programs and specifically the college bound scholarship in addition there’s
some new language around students with individualized education programs that
that needs to match up with a high school transition plan the high school
and Beyond plan and student are staff members that work with students on high
school and Beyond plan need to be accessible to all students so students
with individualized education programs need to have access to the same people
and resources to plan their high school and beyond planners every student in the
school and then finally there are some kind of minor changes we talked about in
terms of just the Zelo resources and how people students
access those so again the changes to the district procedures are we have added to
the former language of the high school and Beyond plan added these components
that’s on section a pages 1 & 2 of the you the new procedures that we’re
proposing mentioned credit based requirements again our credits based
requirements have been very much in a line with the state requirements for a
number of years now what is new is this this idea that as students earn or take
high school credits in the middle school in the past they’ve had to ask to have
those credits moved up and so that can be the credit requirements that I’ve
completed an algebra course that’s required for graduation and the grade
what’s changed in the new language is that’s going to all happen automatically
now so as students take an algebra class in middle school that’s a high school
level class that automatically is applied to their transcript as well as
the grade for that class so then they will have met the high school algebra
requirement and they will have a grade included in their GPA what’s changed is
they can now say I want that taken off that can be taken off either as an
entire credit in class or the grade can be changed to a pass that won’t impact
their GPA so they have now we found out in the as of last week that will happen
through the end of 11th grade we used to think it was 12 so by the end
of 11th grade they need to let the school know and we’ll have a formal
process a form that will happen that will be taken care by the register
registrar at the school to pull that off the transcript either as a full class
credit or as a grade change so that we updated that was a minor change to the
language in our credit part of our graduation requirements and then we
added a new section very specifically related to high school credit in the
middle school that’s aligned with the legislative language as I mentioned the
new graduation pathways were the most significant of the changes and we shared
more information on this at the study session but now as you see there are a
number of different ways that students can demonstrate proficiency in addition
to SBA so again before it was smarter balanced assessment for ela and math
which is still one of the options but not the only option so that’s the D
linking I’m in addition they can qualify for credit and dual credit courses and
you may recall in the study session we identified which specific courses those
include we also have the opportunity to earn
high school credit in a transition course currently right now that’s a
bridge to college program and that is a specific program that we can provide
training for and curriculum around again in English language arts and math
there’s also the opportunity to earn C+ and AP or Cambridge courses that also
applies to International Baccalaureate that we don’t offer that in our district
and then earning a three or higher on the AP exam or in the Cambridge exam
there’s also State Board cut scores for SAT and a seat either set each year by
the board and State Board and then posted on the State Board website and
the OSPI website and then finally for those specific ones that are really
tightly aligned with the alien math it’s any combination of those so they could
meet for example SAT for the ela portion and a cambridge class for the math
portion the two that are pretty significantly different than what we’ve
seen in the past is the Armed Services vocational aptitude battery that’s
meeting the minimum score for entrance into an armed service and then a
sequence of CTE courses and we received some clarification around that that’s
two CTE courses in a particular program area so for example in a marketing area
I would be two sequential courses that allow students to earn dual credit dual
credit or it also are rigorous and allow them to earn industry certification it
can also be two courses from different program areas so for example maybe
marketing and health services those courses have to be approved by our
Career and Technical Education Advisory and again have to be dual credit lead to
industry certification in a career so again what we’ve done here is we’ve
added language with very specific procedures for each of those into our
new policy and so that’s listed out as a separate a separate and new category now
in addition there were some other changes that I mentioned so one of those
as you know is we’re moving to a new policy numbering system that’s more
aligned with most districts in the state so we’ve changed the leg or the
lettering system from IFK to 2410 there was a our current procedures there are
graduation requirements going back I think to the class of 2014 so we
you’re pulling those out as I mentioned there’s some new language around a
civics requirement that requires civics to be either a standalone class or
embedded in Advanced Placement class so we’re putting that into align up with
new legislation we also we didn’t have the last time we met was that great and
test score requirement for Cambridge and then finally the last few are as bad and
CTE course information we put that in the appeal process that was pointed out
to four students who were accepting credit and then just some language or
unclarity and consistency this is strange but for the historical
graduation requirement language do we archive that yes
we’re required to archive that it yeah all right and then the last thing was
you asked that there are study session just if we get any updates on rulemaking
I think I just blew up the slide there so there were a few I’m we we did just
receive I think it was last week some information around and you asked this as
well is the risk score for the Cambridge exam and yes that isn’t me so that’s in
the that’s in our new policy language or a new procedure language the courses
have been identified for Cambridge and ap in addition there’s some new language
some clarification around the score required so it’s the least the minimum
established by the military for eligibility to serve in a branch of the
Armed Services at the time the student takes the assessment so that will be
published by State Board in OSPI as well but that’s set by the armed services and
then finally the CTE pathway as I mentioned earlier those can be two
courses in the same pathway area so as I mentioned marketing health services
business those are different we have different program areas and so they need
to be two consecutive courses that are in dual credit and lead to certification
or they can be courses from different program areas again same requirements
dual credit lead to industry certification and our CTE advisory has
to recommend those we also report that to OSPI so those were the substantive
changes that were made since we had our last study session any questions our follow-up director
sage just a quick question about the middle school taking a class like
algebra that can be taken for credit in high school I realize that they can ask
for that grade to be made pass/fail or they can ask for it to be removed my
question is do middle schoolers understand that this is a high school
class that they really want to try hard in because it will show up on your
report card unless you ask for it to be removed yeah so knowing when students
sign up for our algebra and geometry and world language courses we’re very clear
it’s a high school level class the differences you mentioned will be it’s
automatically going up so we’ll have families for example that had siblings
that took the class and they understood that they would have to ask to have it
moved up and now it’s going to be automatic part of our plan is to
communicate through our middle school counselors we’re meeting actually with
middle school principals and high school principals today to talk about that
communication flow that’ll be in course catalogs will have lots of information
that’s coming out I think the plan would be every year freshman sophomore junior
year hey remember if you have a course on your transcript and you want to have
it removed you have to do that by your junior I think they’ll need to be a lot
of communication these first few years until this becomes the new normal
because right now the normal is I choose to have it put on now we’re asking to
have it taken off so lots of communication yes my question was just
do middle schoolers a couple of my kids took algebra 7th graders and I’m not
sure that they I mean they did find that I’m not sure that they understood that
this was going to be a high school level class and that you should really take
these grades seriously this is not elementary anymore that’s that’s not my
sense in talking with our middle school teachers that teach algebra and geometry
and world languages that they are very clear in fact sometimes maybe over clear
that these are high school courses and hold a pretty high bar for our students
so I mean it may vary a little bit from school to school but my sense is that’s
that’s very explicit as they’re working with kids and I think they emphasize it
throughout their their whole course-taking thank you on
the pass/fail I’d like to make sure that the kids have a very explicit
understanding of where that bar falls in between as opposed to moat in most
people’s minds it’s D is past and F is cardio’s yeah whereas pass/fail often is
a sea level so that I think to be quite frankly they need to realize that so a
couple things one is if a student fails a high school course taken in middle
school that won’t be automatically transcribed so that just it’ll be a
decision rule as we’re moving those courses up the D is a pass and so that
will be moved up and that would be in fact we’re thinking probably any student
who’s earned anything under it B you will most likely choose to not have that
included in their transcript just based on our past experience so they may
choose to have that pass option you’re right though
so that’s that pass could mean in middle school I earned anything from a B all
the way down to a D but the legislation is very specific it says a family can
choose to have passed but on the transcript now the other thing to
remember is kind of what you’re saying here is a seventh grader taking algebra
is very different than a knight our 10th or 11th grader taking algebra and so I
think this is an acknowledgement that you took it you still want to pass that
algebra requirement but the grade you don’t want in your high school grade
trend grade point average and so the final clarification along those lines
regardless is whether you got a pass/fail or a grade on that that
wouldn’t be rolled into your high school GPA would it yes automatically rolled
into the high school GPA so and is that the law that you have to do that because
they have credit but I didn’t realize that it was GPA there so both
automatically go up then the family can say I don’t want the grade included I’d
rather have a pass or I just don’t want it on the transcript at all and they can
do that by the 11th grade year we’re just going to have to continue to remind
them throughout those three years so they don’t we don’t have the family that
gets to their junior year they’re applying for college or their senior
year and all of a sudden there’s this grade in their grade point average they
could have taken off but to your question directors age if you’re in MS
mayuri’s class oh yeah you know so in that communication piece that
you’re speaking to so how will we ensure I’m just thinking of the multitude of
languages we have spoken and the high school and Beyond plan has components of
parent and guardian I know there was a requirement for two but knowing we have
as many languages we do how will we ensure that our parents and students
have it read right now so what we’re doing right now is we’re looking at our
district translation services and so our communications department and Gloria
Henderson and our family and community relations as going through and just
looking at all of our documents and all of the ways we communicate and I think
the plan and I I’m looking to Matt if I miss speaking here but I think the idea
is to look at all of the documents that are required that we need to get out so
there’s special education documentation course information this and have a plan
for how we’re going to translate into our top languages for all of those
things and so this would fall into that cluster is this would be a high level
important for graduation we need to have it translated into multiple languages we
know every year what our top languages are and then we would have a system to
manage that that’s including budgeting making sure we get it to all of our
schools so that’s part of their work right now is just to identify what all
of those are so it’s not only these requirements but other things as well so
knowing as artificial intelligence improves and we’re able to improve
automatic translation services that are occurring are we also looking at those
just knowing the multitude of languages that are out there there’s no way we can
translate for every single one of them especially not in a paper format it’s
going to need to be in automatic so are we following that because I see this as
a consistent it’ll be a continuing concern that we have with everything and
we can’t keep up through translation services yes and we want to make sure
though that those aren’t perfect right and so there’s miscommunication
sometimes in them so we don’t want to send something out about a high school
graduation requirement that’s mistranslated so we need to be very
careful that now there’s informal communication that goes out hey remember
to turn in your transcript talk to your counselor those are all really important
things to have if it’s a line about pass or fail and we get it wrong and that
could cause a student to have some mistakes made that would have
potentially harm them so we have to we have to distinguish between those as
well what needs to be formally translated exactly and what can we
communicate that students to navigate through their high
school experience thank you any other questions I actually have just one more
than you did not cover at this evening but I know in the policy it speaks to
the definition of a credit and so I I don’t believe we need to change a policy
at this point in time but I think it’s something for the board to think about
is currently we they talk about mastery based credit we have a seat time credit
of 150 hours so that piece around how do we start shifting or thinking about what
mastery based which we’re currently using for world language through the
stamp testing are there other ways we can look at competency-based more often
so that’s just a piece to think about I don’t think it impacts this policy as is
but I do think it’s something we need to be aware of as a way to go forward yeah
and there’s some State Board is convening a task force to look at some
of the barriers and challenges because you have to think about staffing and
seat time and all of those things had how do you assure quality so I think
there’ll be some good information that we could use to inform that discussion
right then it’sso qua has their school they began that gives an X school that’s
using a mastery based component so it’s a local neighbor who’s doing so so
that’s kind of a fun concept as well any other questions directly related to
the policy concerns No all right well thank you so much so this
will come back at our next board meeting for the second reading or approval so
take your time to read through it if you have any other additional questions feel
free to email and then we can make sure to have any discussion of that at the
next round all right so with that thank you so much Mike appreciate it
and we will move on to the next item on our non consent agenda which is the
first reading of the new operational governance policies and so just as a
reminder these were sort of the procedural aspects that were in our
original policies that didn’t quite fit into those so we’ve created a different
that’s operationalizing it so you’ll have seen that these are the similar
ones we’ve had in the past on our board legal status and different things so
this will be our first reading this evening so dr. staven yeah I don’t have
too much to add to that other than these were formerly in our GPS and now
these are a GPS and so I would just open it up to the board we just wanted to
make sure that we didn’t lose some of those operational pieces we had talked
about putting it into another format but I think it’s most appropriate in policy
so unless you have any other questions those the language is all the same as
what was in existing policy director Carlson did we have to add an extra
literally acronym no I’m perfectly happy director la liberté do you have a okay
so are there any questions in regards to the one piece that was left on these
that we had talked about at some point was the possibility of the board
reorganisation and the timing of that so that will be a question as to as we look
at that at the study session in the next round and that’s the study session needs
to happen next so it’s two weeks from now is the study session will be
December 9th yeah perfect any questions all right that’s it so then our next
item on the agenda is the strategic plan connection on technology operations and
integration so this is our typical update on the strategic plan and I will
hand this off the doctors gave them yep and I already see that deputy
superintendent John Holman is cueing things up along with Sally asked Minh
our director of technology operations and Mindy Malin our director of
technician and we’re going to have an update that combines their two worlds as
we make things work on the operational side and how that also supports us then
on the instructional side and so I will ask John to kick things off Forrest
great thank you for this opportunity to talk about our technology operations and
technology integration programs really the goal for all of our end
users is that they don’t really see these as two separate entities but that
they see this integrated approach to providing robust technology services to
our students our families and our staff and so in that that’s how we thought
about providing you with this update because we didn’t want to present it as
two disparate pieces because they truly are integrated programs and departments
that work together as we think about the state of Technology in our country right
now we have looked to a best practices if you will research group their name as
EAB and they’ve been working with colleges and universities all over the
country for the last 15 20 years to identify best practices around educating
students and just in the last handful of years they’ve started working with k-12
and they’ve really started working with kind of Superintendent cabinets around
the teaching and learning of students but what they kept hearing about was
technology and so over the last year they’ve had a specific focus on what are
the technology needs of school districts because they kept hearing this over and
over from superintendents and so they actually did some work with CTOs in that
a CTO chief technology officer excuse me and pulling them together thank you a
little brain lapse they’re pulling them together to say what is it that are the
highest needs and what are the kind of universal themes across school districts
that are really kind of elevating right now and that are needing work and so you
can kind of see they’re the five most salient items that came to play security
and privacy things that the board has heard us talk about quite a bit the
crossing the EdTech adoption chasm going from identifying a need to actually
implementing those next generation assess
fine-tuning the device strategy there’s many districts across the country that
they’re still grappling with what is the device we want to have in our staff and
our students hand and then always advancing innovation is one of those key
pieces in our technology work and so with that I want to hand it over to both
Sally and Mindy to walk you through the presentation thank you John
I’m good evening I’m Sally ask Minh and and before we get into what happens in
the classroom we wanted to talk a little bit about the fastbacks
of our district our technology enterprise we are very grateful for the
community’s generosity and funding through our tech levy the majority of
the technology we’ll talk about today we have 32,000 computers in place we have
students and staff 35,000 accounts in office 365 inside of office 365 are 21
million files that’s 85 terabytes to put that into context the Hubble
telescope collects 10 terabytes annually the Library of Congress is 15 terabytes
if we were to collect 85 terabytes of music we could play it for 1 million
four hundred and forty five thousand hours or a hundred and sixty four years
so we have a lot of data that we file and that we protect in when we’re
working in our schools and in our business of the district all right we
have we are lucky to have a private fiber network that connects all of our
schools together the fiber network runs on 1,800 switches 2,300 wireless access
points 800 of our security cameras in the schools are running off the network
they’re powered by the network 3000 voice calls daily
traverse the network and 1 million emails sent and four million emails
received in a month travel across our network 55 campuses are connected and of
course 31,000 plus students are served we have 18 class 1800 classrooms with
new technology we have over 282 million accounts provision for software and
curricular resources annually and we as we’re moving towards one to one for all
students we have 20,000 student laptops in the system lastly our support ratio
right now with our combined departments is one technology staff to 600 users as
a comparison in the industry the ratio would be about one to 150 Microsoft
enjoys about 1 to 100 users and the one thing that we wish we could do with more
support is provide deeper hands-on support to our teachers as they’re
traversing this paradigm and changing technology with us so what does this 2
not technology enable us to do so we have 4 value propositions or critical
elements that are essential to our mission one is that we are working
within a safe and appropriate digital learning environment that we’re
providing flexible and powerful technology for teaching that we’re
taking advantage of our strategic partnerships and that we are we are
working in a resilient robust secure Network system so we’re going to go into
a little bit more detail on each of these propositions as we move through
the presentation so how do we do this in terms of the safe and appropriate
digital learning environment for students we work very very closely
together technology operations and technology integration we also work
along with our partners on a regular basis regular basis and special services
and in teaching and learning to ensure that we’re all
working together to deliver the right solutions to meet the needs of all of
our students we have a we’re going to talk a little bit about our laptop our
student laptop program to kind of put this in context as I mentioned we have
20,000 laptops in the system right now we just went one-to-one with our fifth
graders last year as we look at equipment we go through a very rigorous
procurement process we have an RF scorecard request for information
scorecard or RFP if it has to go to RFP that helps us make the best decision
possible to meet the needs of the experience for the students that we’re
targeting so fifth graders we had a very different process we engage in that
process both technology integration and other stakeholders that will be using
the equipment we even had student focus nights and parent focus nights to come
in and look at the finalists equipment additionally we once we select the
equipment we require units to run through a very rigorous testing and
quality assurance process where we make sure that the equipment works well in
our network that it runs all of our curricular resources and our
productivity applications on our network and it will be a good tool for our
students and will stand up to at least a four year lifecycle and then we also
establish once we pass that test we establish a relationship with the vendor
who’s providing it where we can guarantee warrantee and break fix repair
we have a Depot here in the district over near support services where they
come here so we’re no longer sending equipment out and losing that precious
time have any equipment out of the hands of students and then our support model
on-site in the schools our technicians work on-site in the schools in secondary
schools four hours a day and we have student support desks therefore the
one-to-one program in elementary currently they work
on-site for two hours per day and Mindy supports the professional learning side
of these initiatives as we roll them out so with any new implementation we
we are looking at the professional learning that must take place so that we
are ensuring a successful implementation we start with a pilot and work with our
teachers to actually identify what are the needs we’re really striving with
each of these new implementations that we’re trying to transform the teaching
and learning environment so that we really are preparing kids for the 21st
century so after we have that determined we then work large-scale this year with
our fifth grade one-to-one we offered our are actually provided and required
our teachers our fifth grade teachers to participate in to full release days and
the intention behind those release days was to again capitalize on our core
instructional technologies we collaborated with teaching and learning
and combined efforts in applying our core instructional technologies to the
new science standards and new science curriculum and so as we move forward
with that work we want to make sure that we’re also making sure that our students
have the digital citizenship skills they need in order for them to succeed as
digital learners leaders and citizens of tomorrow they we need to make sure that
they have a strong understanding of what it means to be a good digital citizen so
we do that through our annual AUP training as well as we are implementing
new digital citizenship curriculum this year Common Sense Media has updated all
of their lessons for k-12 and we are implementing that across the grade
levels what their their focuses a little bit different this year where they’re
really working on establishing dispositions within kids as well as
skills so it’s not just don’t do this but really what do we need to be
thinking about when we are using technology so some of those themes
across all grade levels talk about media balance and well-being online privacy
and security what it means to have a digital footprint and identity and there
are a couple of different other areas there are six different themes that
cover all grade levels so one of the great things about the fifth in their
fifth grade one-to-one is other students have the ability
access our learning tools as they need it throughout the day so that might be
some of our learning tools within Microsoft as well as our third-party
tools such as read well or clicker seven so they can use those to support anguish
a language acquisition and understanding across all content areas so when we talk
about a flexible and powerful technology for our teachers we’re looking at we
have been fortunate enough that our current levy has allowed us to update
our classroom footprint or in what that includes our technology so it’s the
interactive panel our teacher devices as well as our student devices particularly
at the 5th grade we go through a similar procurement process as we did with the
laptops where our teams collaborate and identifying and selectively and
selecting the interactive panels k12 so this collaboration included our
assistive technology folks who are also out there and ensuring that our products
are going to meet the needs of some of our more challenged learners the
installation of these interactive panels supports flexibility and teaching and
learning and really supports what we’re hoping is that it really supports that
21st century learning that we’re striving for in all of our classrooms so
really allowing for creativity supporting critical thinking supporting
collaboration and information media and tech literacy leadership problem-solving
etc so when we talk about our classroom footprint we’re trying to ensure voice
and choice for both students and teachers in terms of how they learn and
how they deliver instruction speaking of voice and choice when it comes to the
use of third-party digital tools we have a rigorous software and web application
request process that when a teacher or a department is interested in bringing in
a new tool to support content or standards that they must follow and
submit for review the purpose of this review process is to ensure alignment
with our content with our standards to make sure that it
operates within our environment and that we are adhering to student privacy and
protection laws and as many as you have you know student privacy and protection
is something that continues to be more and more important for us and so we feel
fortunate that we’ve been ahead of the game on this one and that we are being
very diligent about that work strategic partnerships we have enjoyed many
strategic partnerships have many strategic partnerships with both
community organizations other school districts and vendors to vendor
partnerships that we can think of right now that have helped us with our new
technology or advanced classroom technologies they have certified on all
of our newly adopted equipment and they install in all of our classrooms all of
the technology and test it up so even in our new buildings this company has been
behind the scenes working day and night we really value their partnership
another partnership that’s very strong for us it’s helping us with ongoing
professional development is smart technologies our interactive panels so
they work very closely with Mindy’s team after the installation and come in and
help us with the initial training with teachers on an ongoing basis what we
want to highlight today is our Microsoft partnership the close proximity to us
for their worldwide headquarters is very beneficial to us and it provides us the
opportunity to foster even a further and deeper relationship with them we we
value their expertise and because we’ve been a Microsoft platform district for a
long time we can leverage their expertise to help us see that all of our
adults and all of our students are able to use their tools effectively both for
running the business of the district and learning and teaching within the
district so I mentioned before we have office 365 platform for all of our
students and staff another way we leverage our we’re actually rolling out
the team’s platform right now which is it’s as part of the office 365 platform
that’s helping our adult-to-adult collaboration right
now and we are able to receive help and training through Microsoft on that in
addition to our own resources we also are able to participate in
futures innovations pre-release opportunities to understand what’s
happening in artificial intelligence what’s happening in coding platforms
what are some of the Rd experiences that we could actually bring here in both
business and learning settings and we know what to plan for ahead of time
through this strategic partnership very important also is the safety and
security of our network Microsoft is probably maybe arguably but probably one
of the largest targets in the world for cyber intrusion cybercrime intellectual
property theft basic just business disruption for a variety of reasons they
have over time built a very deep layered security infrastructure and they’ve made
most of those profit profit products available to their customers so we are
able to leverage those products place them inside our enterprise and feel very
confident in the security and safety we bring to our students and our staff and
our business of running the district and then lastly but not least we have access
to local experts we couldn’t possibly staff people who could keep pace with
the changes of Technology especially the sophisticated areas around running the
infrastructure behind the scenes all of the cyber security and things that we do
to protect our enterprise so we’re very fortunate to have business partners in
place that help us every day so in talking about experts one of the experts
at Microsoft provides for us our professional learning trainers so and we
have been very intentional in really encouraging our teachers to participate
and become Microsoft certified experts and what that means is that they have a
strong understanding of the different tools available to them in the platform
and that they are utilizing those within instruction for innovative purposes so
in doing so we have a we have a strategic effort in which we are
training all of our toeses our teacher leaders who work with other
teachers throughout the district and providing professional learning to
ensure that they are very confident in the use of our tools and by this
December we will have trained the majority of our ptosis so that they are
considered M IES and one of the you’ll see the badge up there that’s a badging
that microsoft offers so along with along with having that type of learning
available we also know that the research tells us that we need to have choice for
our educators in terms of how they gain information so we are also collaborating
with Microsoft to provide the mi e certification through an online system
so we’re trying to get that embedded within our own professional learning
management system so that they can take that training at a time that maybe is
works better for them so anytime anyplace we have leveraged our Microsoft
volunteers and we have teachers that are collaborating with Microsoft we have a
project coming up at Tesla this year in which a teacher is actually working on a
co-creation project where she’s bringing in the Microsoft garage team that
actually developed teams which we are implementing and she’s working on design
thinking and so those are those are just some of the really cool ways that they
are willing to support us in our work and that we need their help one of the
resources within Microsoft that we are most excited about advancing is the use
of our learning tools within Microsoft products learning tools facilitate
access to core content and allow for differentiation to support varying
learning needs it doesn’t matter if a child is a special-needs child or a
child who might be receiving intervention services or just a child
who has a different choice of learning but basically these learning tools
continue to expand Microsoft engages us in conversation around those tools and
we are involved in the tap group that provides kind of early access and
understanding to what it is that they’re working on
and from the words of one of our assistive technology folks they’ve
indicated that if Microsoft continues to advance their
learning tools and release these features that we really could
potentially eliminate some of the use of our other third-party tools because if
it’s right within our platform that students are working it is much easier
to access these tools so that is a big focus for us moving forward this year so
the last value proposition that we want to talk about tonight is our resilient
robust secure network it’s the network that connects and protects us so it
connects all of our classrooms and our buildings together it enables businesses
seems to work a lot of people forget about the things that go on behind the
scenes Student Information Systems payroll accounting job application
systems the professional learning management system the transportation bus
routing systems a field trip ticket system volunteer management system
point-of-sale systems and it goes on and on so all those are running and
transacting across our network our voice system is all on our network now Andy
nine-one-one is programmed to actually identify the exact phone set when annie
9-1-1 call is made to various police departments so that’s all running on our
network our building controls and systems are all have security cameras
are plugged into the network and powered over the network access control will
begin to run bail schedules over the network it simple
HVAC systems lighting control systems irrigation control systems all are
running over and counting on the network and then lastly but not least filtering
in firewalls about 40,000 websites per day are launched our filters
categorize safe sites and non safe sites through a series of processes so we
couldn’t possibly do this ourselves we rely on these next-generation firewalls
and filtering services to help us grab those sites as fast as we can block the
ones that are inappropriate for students and with the
once three that will foster learning and then our firewalls again protect us
against that cyber intrusion cybercrime phishing attacks that school districts
are big targets for so without this connected and enterprise we would not be
able to provide the value of teaching and learning environments that make Lake
Washington School District unique and allow for those innovative learning
opportunities and approaches so communication and collaboration is
essential to our work we would not be able to do that unless we had a secure
Network our secure Network provides for on-demand learning access to online
curriculum is what we work within for our gradebook it allows us successful
implementation of state assessments it also provides professional learning both
virtual trainings as well as virtual meetings I would say one of the most
important things that it allows is that differentiated in instruction because
there’s more choice for teachers in terms of the different ways that they
can engage in instructional practice that allows for technology resources
that support diverse instructional strategies it also supports students
working beyond the classroom so while we you know we encourage students to
utilize our resources within during the school day we also want them accessing
them outside of the school day so it might be that a student is interested in
researching using our resources selecting their own digital field trip
that they might take based on an interest or or a school project
so in closing what we would like to do is we want to provide you with an
example of train of transformation so let me start again in closing we want to
provide you with an example of the transformation an opportunity that’s
made possible through the use of technology so just last week at Rockwell
elementary our principal Michael Clarke provided a digital field trip for his
fourth and fifth grade students he brought into New York Times children’s
author Tom engelberger for a visit and discussion and that was done
through Skype so that this was a virtual learning opportunity and in Michaels own
words he said we’re off the ISTE charts this morning here at the rock and I
think I mentioned to you all the last time that I was here about ISTE so it’s
the International Society for technology and education and they set standards and
one of those standards as being a global collaborator and this would be an
example of how we’re doing that so using digital tools to broaden perspectives
and enrich learning so we’re ready to close I have a handout I’ll leave behind
for all of you which is just this slide because we fire host a lot of
information we can I don’t know if there’s questions or I am sure there are
I think we just hold one second I think director Stewart has fun for sure
I think this is very thorough on the from the super nuts if you will all the
way to the the highly technical aspects for the student learning I’m heard you
mention the assistive learning technology I didn’t hear how many
communications devices we have could we talk about all sorts or numbers that we
have available to you didn’t hear how many of the communications devices if
you will the speech generation devices that we have that basically especially
for our nonverbal students are essential and I wondered how pervasive they are
throughout our system at this point so we work in collaboration with the
assistive texts and special services so I don’t have that data right off the top
of our heads but we certainly can follow up with them I didn’t you know if you
wasn’t in here I didn’t expect you all to I just want to be able to put that in
our thinking cap because it’s for those nonverbal students they just sit there
if they don’t have that yeah director Carlson this is gonna
sound like I need to give you the context for this question because it’s
so strange but the world keeps changing mile posts and my son who’s currently
applying to college has run into two separate universities that asked him to
provide a graded piece of work which is great except for the fact that he turned
in the laptop that he did that work on and it was wiped because he did the work
last year how do we archive student work particularly the graded work from high
school level students so that they can go back to a junior level class and use
that for college applications is that something that has anyone ever
frightened of this problem before I just I never anticipated this one so it’s
it’s weird so students while they’re in our system
have their onedrive account and is onedrive where all of their graded work
lives so from turnitin.com the teacher
comments do those come back on onedrive I honestly just don’t know how it works
well it wouldn’t come automatically the student would have to get degraded piece
of work and place it there if they wanted to protect it for themselves
okay and Tom is not a tool that all teachers use in all assignment areas so
it’s um it is a resource that is out there but it’s not something that all
teachers use you know so yeah so the onedrive and it’s awkward things that
you run into once in a while you know back when I was in school you’d clear
out your minder at the only year and if you had anything important you archived
it but now it’s on that school district provided laptop and it’s a bit of a rush
to you don’t do it in the middle of August you do it in the last week of
school so I know at least one essay of interest was deleted so but I supposed
supposedly in onedrive but that’s on the students yes so students and staff are
coached and told to place all of their critical information inside of their
onedrive account which is preserved okay here it is using called
yeah I know I’ll just chime in there for a minute I think that speaks to the
level of sophistication that we have to keep providing professional learning for
because as new users some of our teachers are brand-new to some of the
tools unfortunately some tools are out there that aren’t part of what the
district supports and then you have some inadvertent things and Turnitin isn’t
necessarily one of those but that can happen and so that’s why we’ve begun to
be more purposeful about those processes then you can follow that with the
procedural things that make sure that we don’t lose student work there’s also
platforms out there that are relatively new that have to do with digital
portfolios and our district has tried to solve that with the onedrive piece but
there are some other things that we may need to take a look at over time and
that we just have to continue to be really clear about because of that range
of experience that we have with teachers and with students and it starts now the
good news is as fifth graders some of our students that started when they were
in high school and we hope that our students become better users over time
too but that’s a work in progress so that’s like I don’t know I’m a child my
youngest son is gonna get this right director sage thank you it sounds like
we’re developing a great partnership with Microsoft in this area and I’m
wondering how available are they to come to us to you know work with a group of
teachers or whoever it is or do the teachers have to go to Microsoft for
basically tech support right so it’s I think it’s a combination of things they
are not staffed to provide professional learning at the individual level like
you know at each individual building but they are supporting us at the leadership
level and they’re supporting us within the different programs that we do have
in place so we’re really taking the approach that we’re we’re trying to
address all of our leaders first who are out in the field who can be modeling the
use of these tools and all of that professional learning that’s happening
out there and our technology integration facilitators who work with teachers also
at the building level so we’re trying to do it in a variety of ways and so for
example the online mi II program is another way that they offer that
training we know that kind of that in-person training is not always going
to be the best way for everyone to learn so we’re trying to provide different
ways and I think they’re really trying to support us in that and from kind of
this more formalized strategic partnership we’re getting more of their
services and they have and I think part of this is figuring out where do we want
to bring them in where can we have the greatest impact with the different
experts that they are willing to provide access to it’s great the mi e that you
can do online that certification sounds very convenient especially given the
traffic what you have in this area I’m just curious
do they offer on their campus some kind of training orderly or they have they
have a variety of convenience for you know it depends on the focus I’ve asked
them over the years and have never been told no when I organized a group of
people both within our district or even across districts on particular topics so
they do host regular convenience and it can be anywhere from a new teaching tool
to you know running your office 365 platform or all of Microsoft’s roadmap
in education and they’ve been very helpful maybe on their schedule not mine
but we’ve always been able to put something together right in the last two
years they have provided a very extensive professional learning session
a two-week session for teachers who are interested in participating and it was
called the Microsoft hackathon but essentially the first week they are
teaching about the different tools and then they actually take the group into
like a design process where they’re solving problems in that same experience
that we’re wanting our kids to have they’re taking teachers through and so
they have they have given us much more access that is something that they do on
a glow for platforms so that they are inviting
people from all over the world and they have secured many more seats for us and
they have in other surrounding districts I don’t know if I should say about two
laughs but we do have our own bus yes because of our investment and our yeah
our strategic partnership so that is adventage
so you know we give them feedback on their tools and it’s not always great
feedback but it is constructive feedback you know to make it better for us so
they value that for their product development pathways sure so teachers
opt into this if they need professional development hours they can say I would
like to use this for my professional development mm-hmm okay thank you
and if I could just follow up with you it’s as clear there’s a lot of
investment that we have going on and you spoke into the the tools and how this is
helping differentiated instruction and the potential for it so my question
would be how will we know that the investment that’s gone in here has
impacted that differentiated instruction or that our students are better
utilizing the tools that are available on on these these platforms if they’re
using it text-to-speech or read out loud or any of those so I guess that’s my
question how do we know this investment is paying off where we want it to so
through the technology integration facilitator program we do do surveys of
our staff in the fall in the spring every year and we’re specifically asking
questions related to the use of our tools and the learning tools is one of
those so what we’re looking for is we’re looking for them to be proficient and
also them to be utilizing them within instruction and then getting feedback
from them so that we know where we need to be focusing our professional learning
so that’s probably the most that’s the clearest data that we have regard in
regards to how they’re using it we’ll be looking at anything about the actual
students and their experience with it and where it’s going I assume there’s
probably some tracking behind there who opens up that ad a tool to do something
with so we we do collect stats that’s how I
a lot of the numbers on the handout that you have we are able to see engagement
in various pieces of the Microsoft platform and tools and even non
Microsoft tools behind the scenes on some of our administrative consoles so
wherever we can gather data we like to look at it and track it over time I just
did that with our team’s adoption that started in August and the trajectory is
going way up even though it’s still hard to make that adoption and that change
the trajectory the data is speaking for itself so people are very active and
using the tool so we can look at that across a lot of the platform so we use
the qualitative and the quantitative systems and where we can we literally
Microsoft that’s a very robust backend where we can collect usage data so I
would be highly intrigued to find that the student piece of that in their
experience with it so yes there’s some other platforms out there bright bytes I
know is one that some districts have used and and that’s probably something
we can look at over time and part of it is anecdotal when we visit schools I’ve
found out from you know few students excuse me
particularly asking fifth graders this year because they have the new adoption
how was your device working and they’ll tell me when they had to restart it
because there’s keyboard wouldn’t sync up with their screen or it works most of
the time or we had the you know spinning wheel here and there but I think that’s
something that is we continue to grow we can look at some different ways or it’s
in some of our existing surveys and asking the question a little bit
differently about the student user experience and the parent user
experience is another aspect of that because our students are using those
devices some of them are bringing them home and that looks different for many
different families and so some families may be very familiar with having a
device in the home whereas for others that may be a brand new thing and really
is their families kind of window to the world and access to web-based resources
which is an exciting thing to think about what that does for our families
not just our students so I think there’s probably some questions we can ask on
multiple levels when we ask people about their over
experience in our district that covered two of my questions because that’s
thought to be quite frank I really thought that serving that teaches is
great and it’s very necessary but finding out from the students from the
families especially as those families trying to access various tools to
monitor grades and so forth I could see many families my own lost in the shuffle
there and so I thought you know that would be very helpful
especially as you expand the other item though is you have training for teachers
how about board members aside from that we can always set up training for board
members that is not a problem so we will happily set that up I think Microsoft
teams is a great option for us the skirt look at using director Carlson so I’ve
got one last just clarification I you said one to six hundred is yours staff
to user ratio I’m extrapolating that to fifty people for a thirty thousand
student yep what are we hiding all of you well
that’s actually including me and Mindy well yeah are they all in your offices
so we have twenty-one technicians okay who move six of them sit at the helpdesk
and the other fifteen Rove around the district they do not have an office or a
desk well I found in a school and in a school
I mean they were supposed to have a place to work inside to school and then
we have people stuffed in yeah they’re quite literally in closets and I would
just add to that you know as our size increases we’ve talked about the needs
for adult spaces and people who are supporting all of the work of our
district we had our last district leadership team meeting at Microsoft
because they have a room large enough large enough for us and allow us to use
that facility because we don’t fit in this room anymore even going wall to
wall chair to chair so that is that is a need and if you think about what that
looks like at 1100 students this year that’s 1,100
users of our devices and our network and I think we have to really think hard
about that what that looks like for our infrastructure piece moving forward if
you go one to one does that yeah it does okay we got this year but we were able
we handled it and director of Liberty I have a couple questions on data security
which you covered a little bit but so you you’re pretty in your presentation
you said that we have filtering and firewalls that are is that are we doing
this internally or a week on it do we contract with someone outside and how
does that how does that work so we have next-generation firewalls that are very
very sophisticated they provide both the filtering and the firewall protection we
use the vendor for that and we also have managed services so expertise outside
the district that helps us configure we also bring third a third set of eyes in
Microsoft premier support to help us to make sure we’re doing what we think
we’re doing and then of course we test it we run it we test it we run it so that’s the best I can say without saying
all of our security layers and and how we do it we also have an you know we
have layers so from the endpoint all the way to the core well you’ve got an army
of white half fifth graders who are trying to help you test your system so okay okay great and then the second
question I have is on what I’m not sure how to ask this question cuz I don’t
know if about technology so I guess do what redundancies I think it’s the word
I’m looking for do we have in place so that if there if we do run into this
situation where our network is compromised in some sort of way what is
there in place that protects us from just shutting down well we have
redundancy on the consortium fibre ring so we started a concern
with local municipalities and then added some schools with our private fiber
network so it runs a ring around the lake so we have one more connection
point and we can go two different ways to the data center and out the door or
through another place outside of our district in terms of communication the
other redundancies we have as we’re in the Microsoft cloud so we might have to
spin up alternative ways to reach our data and our systems say our whole
network crash but it’s not going to knock on wood that we can reach our data
and start keep our business going ok I know it I’m sure you explained it very
clearly well it’s a good point because there’s recovery of multiple kinds
there’s recovery from just a network crash there’s also recovery from a
natural disaster or in my previous location a massive fire that took out
the entire district office and so those recovery capabilities are very important
so it’s it’s it it sounds like we know what we’re doing and we know what we’re
talking about but do we so Eric I just like I wanted to ask a clarifying
question are you worried because there’s different layers to this there’s there’s
bank level redundancy or it can’t fail and there’s webpage would obviously
where if it fails big we we’re we’re not bank level because of the investment
that would be required to do that but we are gonna be at a level that’s
appropriate for what we do well I’m not gonna take those Oh Mike I guess Mike
yeah thank you well I guess what my question is is how
do we know that we are at the right level and how are we are we having an
audit done of this ever anything external how do we we don’t know if
we’re doing there how do we know that we’re is there something validating that
we’re doing the right thing okay so our ERP systems payroll student information
system and HR system all run in the subsea private cloud they are audited on
a regular basis so those are there then all of our content our email or
network systems are run through Microsoft Azure so those are there we
hire third-party security audit intrusion testing and then through our
managed services who are you know companies with Perales like IBM for
instance to help us make sure that our network is secure recoverable and
prepared for disaster recovery we have a DR plan a disaster recovery plan we go
through some what-if scenarios but it’s hard to practice it live but we believe
based on best practice what we know and our partners have and are things we’ve
set up that we are as secure as we can be to Chris’s point for a school
district operation Thank You Sally also networks with other districts and I
think there’s a fair amount of knowledge sharing between districts in terms of
how all of all of our districts are trying to figure that layering and what
what is enough cybersecurity knowing that really no network is beyond reach
to some degree or another it’s the causative factor that you can’t
predict that would take away your capability in terms of then how you
recover but I think that’s also worth noting is that districts are sharing
that kind of information all the time just for best practices and what’s kind
of the latest and greatest solution and something you might want to do we are we
have the operational expectation for technology number 13 is to walk through
those policies and just confirm that that sigh persecute that we that that
parameter that just might be something to think about to make sure that that
parameter is clearly stated so that it can be monitored not in the way that
ensures that in that way that information can be done any other
questions or clarification all right well I want to say thank you so much for
your presentation and the information this is fabulous
an incredible amount of work and being able to do so in and blending both the
hardware side I also think the very exciting thing was the you mentioned the
garage and the design thinking that was happening with Tesla stent they’ll be
exciting to see what comes from that and if that expands elsewhere so fun to hear
all those innovative things happening thank you thank you and so next item is
the public and community affairs so Eric do you have anything to report this
evening general : no not really it’s the honest answer but
we did Jane and Siri and I met today with Grace and I am blank you in thank
you who is a legislative affairs professional that we work with and we
spent some more time strategizing about how we can be more effective in the
upcoming session so what more to come we’re still digesting I think oh thank
you that is thank you dr. stateman the key takeaway is that we will be
scheduling we are going to starting to schedule meetings with our legislators
in the upcoming weeks and into the next month so more on that to come
they’ll be important to have at least one board member two board members at
those meetings so we’ll get those scheduled I’m blinking short session or
long session is here shortly Thanks okay anything else okay thank you and so
the next item is superintendent report dr. Stephen I don’t have anything
specific that I’ve just been thinking tonight before our next board meeting we
are in the season of gratitude and we’ll have a holiday between now and then and
we have much just to be thankful for I think as a district it bears just taking
a few minutes and I think it’s reflective of all of those great things
when we see successful students tonight we’ve talked about
the resources that we have and how we’re utilizing them a board that does good
work as we revise policies and try and set good foundational pieces that help
our district to operate well our facility Advisory Committee will be
starting this week which is another opportunity for us to work
collaboratively with community members and experts to think forward and to
think about more good things to come in the future for our district and so we’re
grateful to our community and we’re grateful to all of the different
partners that we have as we try to do great work for our students and allow
them to have all of the opportunities that they can possibly have so I just
wanted to give a collective thank you and express our gratitude for all of the
supports that we enjoy as a school district thank you
and so at this point are there any board member comments director sage so I have
two I’ll try to be brief I went to the Sammamish community forum on drug use I
think it was last week and a couple of things really stood out to me one was a
company a nonprofit called influence the choice brought in there hidden in plain
sight exhibit and it’s a teenager’s bedroom which looks like the teenager
has been home alone for the weekend it’s very messy and they you know let
everybody walk through it and try to see something that’s really out of place if
your concern that your student may have become involved with drugs or is
interested in them and very some very simple things they pointed out such as
their backpack had the number 420 on it which refers to marijuana
there was a water bottle in the room that was filled with vodka obviously
doesn’t look different from you know visualizing it they had
some USB drives that were actually vaping devices so things that they’re
trying to show parents what you might look for or you know just be aware if
you see these things they are probably out of place and you should ask why
another one was if they have even just Tylenol in their room in a container why
why do they have that did you give them permission to have that or is this a new
form that an illegal drug is coming in and you should be concerned so that was
an interesting topic and also data came up that says parents are the primary
influence when talking with their kids and whether or not the kids will go on
and use drugs or alcohol and they suggested a start talking now.org if you
don’t know how to reach those conversations how do you even get
started and then the second thing I wanted to tell you about was last Friday
I spent the day at Children’s Hospital in Seattle and I got Prizm certified and
prism is an acronym for promoting resilience and stress management and in
our particular training was for adults who are experiencing extreme stress with
kids who have you know critical medical needs but it’s the same training they
give teenagers to deal with the stress of having a medical condition or a
diagnosis and how you you know move through that I found it to be highly
beneficial and I can get a copy of what the program is to anybody who’s
interested I think we were the first class to go through and get certified so
it’s brand-new and I think it’s going to help a lot at
least my end of it is going to help a lot with a parent to parent thanks thank you any other comments director
Stewart it would be great as we’re starting to plan for other presentations
and the level of detail that we received on it2 when I talked about the speech
generating devices I’d love to see a presentation on how we’re implementing
it and how we’re integrating it for kids you’d mentioned I think last meeting you
went to one of the schools and one of the students typed out on his his his a
device do you want to share my raisins and it’s that kind of interaction that
makes school meaningful for those kids it’s not just that that’s the social
perhaps but you combine that social with the ability then to be able to
participate in class with questions and so forth and so it’s to me it’s very
imperative that we make sure that our kids as early as possible have those
devices and I’d love to see a presentation that’s combined not just
the special-needs staff but also the IT people and show what they’ve got and
perhaps if Microsoft now has something that’s in the works or that we can help
pilot currently most the devices are Apple and so if we could do that that’d
be great I I just look at what they say is if you have those devices early if
you want to be just cold-blooded about it you save $8 for every $1 you spend
and the kids no longer become if you don’t have that kind of training early
on their communications device is acting out and they basically they become a
behavioral problem as opposed to kids that can actually communicate accessibility is included with our
strategic plan goals and that’s one of the things that’s very interesting to us
and if I’m not mistaken in our Sally and Mindy team have exited but the Microsoft
tools can be used on a variety of devices and what’s most interesting that
they touched on tonight was the ability to have some of
assistive technology right within those tools so that you’re not having to have
multiple devices and I think that’s really exciting
also the lens that we look for look through just in how we share information
and having things accessible in terms of closed captioning and readability and
all of those things so we can certainly arrange for some special information our
assistive technology aspect of our technology goals well I know we were
searching for find a device basically we asked what language do you want to
because there’s proloquo2go and there’s about five others they’re really super
and so we basically went to the district and say okay which one do you prefer to
use and it was I think the fact that we were using so much Microsoft would be it
to me it’s imperative that we help them to develop what could the students could
really benefit from so a I don’t know what to call it a short report on
assistive technology it’s it’s that special niche in between the sped space
and the tech space would absolutely be lovely yeah and in the set of technology
the the one aspect that really narrows it down because that takes in a big
spectrum are the species generating devices the SPG I think it is any other
port comment I would just like to encourage anybody for the opportunity a
lot of high school plays are going on right now as well some of the middle
schools are well worth catching it’s a great opportunity I believe like
watching high schools is still yeah and then it’s just gonna have amazing
costumes so it’s owned by some amazing seamstresses
it’s a great chance to mazing seamstress opposes it it’s also good and some
you’ll start to see some of the issues teens are dealing with and thinking
about they’re doing an excellent job of creating some of these issues and
putting them on on stage for people to hold those conversations so well worth
the effort also just as an FYI East Side pathways which is the collective impact
that works with multiple nonprofit as well this city and our school
districts Bellevue and Lake Washington has done the strategic plan are in the
process of sort of implementing that through and sort of operationalizing it
so we have about a four-hour meeting I believe on Wednesday that I will be
attending and I believe Matt Gillingham might be joining me so just as an FYI
also coming up as I don’t know the Oise des conference the school director
conference begins this week so on Thursday is the pre session I’ll be
attending the long one I’m not sure if anybody else’s and then Oh excellent and
then Friday Saturday and Sunday it will continue from there so hopefully I think
director sage you’re going as well turns a little Liberty excellent and directors
are great we’d love to have you there cursive can show up for a day fabulous
no pressure from the side but that is a great opportunity there’ll be some
really good things on policy governance so moving from there if there’s no other
comments our upcoming board meeting is December 9th we will have a study
session at 5:00 on the operational expectations legislative connections and
the other policies as well as there is a data training so you had asked about
training on power bi and actually the data set at 4:00 p.m. being put on so if
you’re interested please let Diane know right now because Sandra is the only
person currently signed up and then from there we’ll have our board meeting at
7:00 p.m. and with that I’ll now entertain a motion to adjourn so moved
second been moved by Director of Liberty and seconded by director Carlson that we
adjourn all those in favor please signify by voting aye aye anyone opposed
then we are adjourned

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